Finance Manager (Operations) Flexible Hybrid NEW

Working alongside the other Finance Manager (job-share partner) and the Co-Director, this role is responsible for ensuring the charity’s finances are effectively managed and that financial records are accurate and up-to-date. The postholder will collaborate closely with their job-share counterpart; together, they will be jointly accountable for the smooth operation of the organisation’s financial systems, while maintaining clearly defined areas of responsibility.

This role has a primary focus on the operational delivery of finance functions, including day-to-day processing and book-keeping related to income. It will ensure robust financial controls, accurate record-keeping, and efficient financial processes, supporting Women for Refugee Women to operate effectively and maintain strong financial discipline.

Location: Old Street, London (Hybrid) * Please note that we are based in Tindlemanor, a women-only building.

Accountable to: Co-Director

Salary and hours: £44,289 – £49,339 pro rata (dependent on experience), 21 hours per week, plus benefits

Length of contract: Permanent

Purpose of the role:

Working alongside the other Finance Manager (job-share partner) and the Co-Director, this role is responsible for ensuring the charity’s finances are effectively managed and that financial records are accurate and up-to-date. The postholder will collaborate closely with their job-share counterpart; together, they will be jointly accountable for the smooth operation of the organisation’s financial systems, while maintaining clearly defined areas of responsibility.

This role has a primary focus on the operational delivery of finance functions, including day-to-day processing and book-keeping related to income. It will ensure robust financial controls, accurate record-keeping, and efficient financial processes, supporting Women for Refugee Women to operate effectively and maintain strong financial discipline.

Key responsibilities

Finance Administration

• Together with the Finance Manager (Strategic) and the Co-Director, ensure that the charity’s finances are well managed and accounts are kept up to date.

• Maintain overall responsibility for accounts receivable, and support the Finance Manager (Strategic) with accounts payable.

• Working together with the Finance Manager (Strategic), ensure all income and expenditure is entered onto the electronic book-keeping system (currently Quickbooks) accurately and in a timely manner, and assigned to relevant funds in accordance with funders’ requirements and restrictions.

• Ensure all donation details are correctly entered into the Donorfy fundraising database.

• Ensure imported data in the accounting systems reconciles accurately with recorded transactions, and produce bank reconciliations as needed.

Finance Management

• Implement and monitor day-to-day financial controls, ensuring all processes meet audit and internal control standards. Ensure proper document storage, coding and audit trails for all transactions.

• Support the Finance Manager (Strategic) in reviewing and updating operational finance procedures and ensuring organisation-wide compliance.

• Working closely with the Finance Manager (Strategic) and the Co-Director, support improvements to finance systems and workflows.

• Act as a bank signatory where appropriate.

Income Management

• Ensure that all grants and other income due to the charity are received and managed in line with funder conditions and restrictions.

• Issue and track invoices to ensure all income owed to the charity is collected promptly.

• Ensure all cheques / cash income received is deposited into the current account in a timely manner.

• Support fundraising and individual giving colleagues by providing accurate, timely financial information on a weekly basis to strengthen donor stewardship and reporting.

• Maintain accurate records of gift aid declarations made. Prepare and submit regular Gift Aid claims to maximise eligible income.

• Maintain accurate records of gift-in-kind and pro bono donations, organisational assets and restricted funds.

• Ensure all income is recorded consistently across both the financial system and the fundraising database, working closely with the Individual Giving Manager to ensure alignment and information flow.

Operational Reporting & Support

• Provide financial administration support across the organisation, including for delivery teams and fundraising colleagues.

• Work closely with the Finance Manager (Strategic) to ensure accurate information flows between operational processing and financial planning/reporting.

• Provide responsive support to staff, helping them navigate finance processes confidently and consistently.

• Support the Finance Manager (Strategic) to prepare quarterly financial updates and Management accounts, as well as annual financial statements.

• Support the Finance Manager (Strategic) and Co-Director with payroll, pension reports and human resources management when required.

• Attend the quarterly Finance & HR committee meetings and contribute to preparing papers as needed.

General

• Undertake any other duties commensurate with the post.

• Support wider organisational activities as needed, including on occasion in the evenings or at weekends.

• Meet regularly for line management, supervision and appraisal with the Co-Director.

• Identify own training needs and undertake relevant training and development, approved by the Co-Director.

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