Finance Manager 3.5 Day Week Flexible Four Day Week Half Day Hybrid Six Hour Day Three Day Week

Finance Manager

To apply for this role, please complete the application form on our website https://www.caringinbristol.org.uk/careers

Job Summary

To manage and ensure control of the funding, financial and corporate resources of the Charity to ensure a financially secure service, delivering value for money.

Work with the Co-Directors to advise and develop the financial strategy, model new projects, prepare annual and project budgets, and report on financial performance, contributing to the overall future strategic direction of the Charity.

Manage the day-to-day finances for the Charity. Ensure all aspects of the financial systems are accurate and up to date, including banking, sales and purchase ledgers, payroll and cash management.

The postholder is expected to foster excellent working relationships with all staff, volunteers, senior colleagues and trustees.

The postholder will be expected to attend the following meeting groups:

• Monthly All Staff: regular attendance
• GDPR/Data Working Group
• Finance and Income Generation (FING) Committee Meetings
• Responsibilities to and attendance at all other meetings: attendance only as and when required and/or at the direction of the Co-Directors

Key Responsibilities

• Supervision and management of Senior Finance & Admin Officer (SFAO)
• Day to Day Financial Management
• Provision of accurate reports to Board and senior managers
• Payroll, Pensions, and Tax Management overview and control
• Budget Process Management
• Statutory Reporting & Charity compliance
• Account Management – Key Suppliers/Contractors
• Financial Risk Management
• Governance support to FING Committee and Trustees

Core External Relationships

• Payroll Provider
• TPT Pensions
• HMRC
• All Banks
• Charity Commission
• Companies House
• Charity Auditors
• IT Contractor & Insurers

Day to Day Financial Management

• Regularly review and maintain financial policies and procedures.
• Review the monthly reconciliations carried out by the SFAO thereby ensuring all transactions are properly and efficiently recorded.
• Oversee the management and appropriate allocation of Restricted Funds, ensuring the monies are allocated according to the donor’s wishes and ensure that records are always maintained
• Regularly review and make recommendations for improvements to financial controls and ensuring methods are documented and made clear to staff.
• Support with funding bids and reports back to donors
• Management of all charity bank accounts, acting as authorised signatory with Banks

Payroll, Pensions and Tax Management

• Supervise the payroll process carried out by SFAO
• Responsible for the effective management Charity’s Pension Scheme
• Ensure payments to HMRC are made accurately and on time, and ensure all available allowances are claimed.

Budget Process Management

• Take the lead on preparing the Annual Budget, working closely with SLT to capture all spending plans Develop and run a process which is thorough, consistent and inclusive of all managers.
• Alongside the Co-Director, present the Draft Budget to Board for approval
• Present monthly management accounts and Cost Centre reports for all managers
• Work closely with all SLT to ensure they fully understand their budgets and ongoing organisational performance against budget
• Monitor variations against spend and integrate within an overall Cashflow analysis
• Recommend corrective actions to Co- Directors and/or Board as necessary

Statutory Reporting & Charity compliance

• Act as lead member of staff with the Charity’s Auditors
• Oversee the preparation of the Annual Accounts plus any supporting papers required to enable an efficient and effective annual audit to take place
• Maintain fixed asset register and inventory of all equipment contracts/agreements
• Ensure the Charity is fully compliant with statutory bodies and key external institutions, and act as lead on behalf of the charity with the following bodies:
  – Charity Commission
  – Companies House
  – Pensions Regulator
  – HMRC
  – Valuation Office
  – All Banks

Account Management – Key Suppliers/Contractors

• Insurance
• Take the lead in managing the insurance renewals process, and ensure that a comprehensive suite of insurances is in place to cover key risks across the Charity

Financial Risk Management

• Ensure appropriate financial risk management techniques and controls are in place at strategic and operational levels.
• Develop, update and produce long term cashflow forecasts to evidence that the Charity can operate as a going concern.
• Provide up-to-date dashboards and reports of the financial position, projections and scenarios, considering the financial implications of alternative business models, advice on new and current business income generation initiatives and analysis of financial risk and performance.
• Work with the Co-Directors, to ensure that the appropriate processes are in place for the long-term financial viability of the charity, advising on the financial consequences of proposed actions

Governance support to FING Committee and Trustees

• Assist the Chair of FING Committee (Treasurer)
• Prepare all associated papers and minutes
• Prepare finance papers for Treasurer to deliver to Board of Trustees
• Attend Board of Trustees meetings and present information as requested

General

• Postholder to adhere to their relevant Code of Ethics as laid down by their professional body, being mindful that adherence to the code takes precedence over charity policy and practice should a conflict ever arise. [NB Sections A + C of the current professional code are applicable.]
• Keep abreast of financial developments across the charity sector and ensure any opportunities for tax reliefs, cost reduction, value for money and more effective systems are seized as appropriate.
• Undertake any other duties as determined by the Co-Directors.

Personal Specification

• Personally committed to Caring in Bristol’s vision and values and collaboration-focused method of work.
• Committed to reflection and learning, including sharing failures and uncertainties; openly taking feedback from the team and members of the community on your behaviour and work.
• Bring ideas for improvements and is open and honest in all communications where relevant and appropriate.
• Awareness of your own needs: the homelessness sector can be challenging – you will be good at knowing your limits under pressure and will be confident to ask for help when you need it. You will receive support from your team, and we are keen to nurture an environment where no-one feels worried about asking for help or support when they need it.
• Resilience working under pressure, ability, and willingness to both give and take constructive feedback.
• Willingness to work the extra hours where needed, with a flexible working policy.
• Growing levels of self-awareness, including an understanding of how your background has shaped the opportunities afforded to you and how you relate to people from different backgrounds to you.
• Willing to develop emotional intelligence, including a growing ability to empathise with and appreciate others, creating opportunities for those you work with to grow.
• A passion for social justice and to change Bristol for the better.

Essential

• Minimum part qualified accountant or qualified by experience with strong financial management experience, with an ability to understand the practical impact of finance decisions and processes across the whole charity.
• Specialist knowledge of Charities required, including Charity SORP guidance and procedures, underpinned by strong theoretical knowledge and practical experience.
• Ability to work with the Co-directors to lead the formulation of long-term financial plans and strategies which will influence the long-term direction of the charity.
• Experience in developing major finance policy development.
• Experience in budgeting and financial planning.
• Experience in management accounting.
• Ability to receive, process and provide highly complex or sensitive financial information including ability to analyse and clearly communicate financial information.
• Strong IT skills including the Microsoft Office suite, in particular Excel, and experience of using databases.
• Solid organisational skills including consistency, accuracy, and an eye for detail.
• Experience of line management and supporting and developing staff.
• Knowledge and understanding of Equity, Diversity & Inclusion practices.

Desirable

• Experience in using QuickBooks accounting software is desirable or transferrable knowledge of similar online accounting packages.