Project Coordinator Four Day Week

Migrant Voice is looking for Project Coordinator (4 days per week) to set up and run our new exciting project in Glasgow from June.

‘The Putting Ourselves in the Picture’ project will empower migrants to tell their stories, filling their missing place in Scottish heritage and promote integration through art, history and culture. This will ensure that migrants’ heritage (as part of Scotland’s heritage) is recognised, documented and shared with the rest of the community and for future generations.

The project builds on MV’s planned 2023 exhibition at the Kelvingrove Art Gallery and Museum in Glasgow. The exhibition will feature photographic portraits and accompanying text of migrants telling the stories of their lives in Scotland.

The Project Coordinator will develop the ‘Putting Ourselves in the Picture’ project for Migrant Voice. The project will run meetings, discussions and training sessions to empower migrants to use creative tools to tell their stories. In coordination with Kelvingrove Art Gallery and Museum the project Coordinator will be responsible for organising training, exhibitions and related events and for engaging Migrant Voice’s network members and new community members in the activities.

Applications should be submitted by writing no more than 3 pages A4 outlining how you fit the criteria for the post and send this together with your CV and the completed equal opportunities monitoring form, which you can find on our website.

Deadline for receiving all applications is: 8.00am on Friday 27 May, 2022. Interviews with those short-listed will take place on Tuesday 7 June, 2022.

All applications to be emailed to info@migrantvoice.org 

For more information contact info@migrantvoice.org

Please note we are unfortunately unable to arrange work permits for people who do not already have the right to work in the UK.

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Summary of project activities

The Project Coordinator will:

• Set up and run the ‘Putting Ourselves in the Picture’ project and coordinate the day-to-day running of the project according to the project plan, including delivery of targets and milestones.
• Recruit participants for the project from migrant communities in Glasgow and engage existing Glasgow network members.
• Facilitate the appointment of external providers, including trainers and evaluators, and coordinate their activity within the project plan.
• Coordinate and facilitate the delivery of training workshops and mentoring sessions.
• Liaise with project partners, including Kelvingrove Art Gallery and Museum, on exhibitions and related activities.

Responsibilities

• Set up and run the ‘Putting Ourselves in the Picture’ project and coordinate the day-to-day running of the project, including providing updates to the project plan for management to view.
• Recruit participants for the project and engage existing Glasgow network members.
• Facilitate the appointment of external providers, including trainers and evaluators, and coordinate their activity within the project plan.
• Maintain a clear participant activity schedule that provides sufficient notice and resources for training and exhibiting, including volunteer reimbursement for travel and subsistence.
• Coordinate and facilitate the delivery of training workshops and mentoring sessions (including delivering part of the workshops) in photography, writing skills, creative development of messages, how to use words and images together, exhibiting and storytelling.
• Diligently make use of technologies, such as cloud-based software (O365/Google Workspace) for coordinating the project, including word processing, spreadsheets, forms, etc for improved collaboration internally within MV and externally with partners and providers.
• Liaise with project partners, including KAGM, and coordinate their activity within the overall project plan. This includes, but is not limited to, exhibiting at the Museum, elsewhere and on a digital platform (online).
• Working with MV staff and the Glasgow steering group to build contact with stakeholders to engage in the projects’ activities
• Working with MV staff to support members’ contributions to mainstream media and MV’s website when relevant.
• Produce publicity materials for the project
• Ensure fulfilment of the project plan, including delivery of targets and milestones.

General duties

• Undertake organisational and administrative duties related to the project including collecting data and keeping records, etc.
• Participate in supervision meetings, regular team meetings, members meetings, and AGMs as required.
• Adhere to MV’s policies and procedures and demonstrate a commitment to equal opportunities and confidentiality policies.
• Cooperate with other staff, management and members and be responsible for the effective operation of MV, encouraging a supportive and productive environment within the organisation.
• Adhere to project budget and undertake regular financial reporting
• Adhere to project outputs and outcomes and undertake regular project outputs and outcomes reporting
• Work flexibly alongside other members of the MV team to take on reasonable tasks as set by the organisation.
• Share information and experience with others within the organisation

Person Specification

Job title: Glasgow Project Worker

Essential Criteria

Education

• Degree level qualification in a relevant topic or equivalent level skills

Experience

• At least 3 years’ experience in the voluntary sector
• At least 3 years’ community development experience
• At least 3 years’ experience of working with migrants and refugees
• Strong experience in project development and management
• Strong experience in organising and facilitating meetings/training/events
• Strong experience in network development, outreach and engaging stakeholders
• Experience of working with and supporting staff and volunteers
• Experience of using current and emerging digital and social media channels

Skills and abilities

• Confidence to work effectively with a range of people
• Excellent written and verbal communication skills and ability to prepare and write reports
• Excellent project management and organisational skills
• Ability to motivate others and work creatively with them to develop new opportunities
• Ability to be self-directing, work on own initiative and be flexible
• Ability to implement equal opportunities practices
• Excellent computer skills
• Proven ability to prioritise and manage a varied workload, taking initiative and often working to conflicting deadlines
• Professional interpersonal and communications skills with the proven ability to develop effective relationships with stakeholders
• Sensitivity and discretion in dealing with confidential information

Knowledge

• Knowledge of the key issues that affect migrants and refugees
• Knowledge of the ‘migration debate’ and how migrants are portrayed in the media
• Knowledge of key migrant community organisations and other stakeholders working on migration
• Good knowledge of evaluation and monitoring techniques

Desirable criteria

• Experience working with cultural/art institutions
  Knowledge and experience of using creative tools to get messages across
  Experience of working/liaising with the media

Migrant Voice (MV) is a national, migrant-led organisation working with migrants from all around the world with all kinds of status, including refugees and asylum seekers. We develop the media skills and confidence of migrants with the aim of strengthening their voices in the media and civil society in order to counter xenophobia and build support for our rights.